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Charter Bus Prices: How Much Does a Pleasanton Bus Rental Cost?
When you need group transportation in Pleasanton, our team is here to help! Whether you’re planning a school field trip to the Museum on Main, shuttling guests to a wedding at The Barn at Wente Vineyards, or arranging employee shuttles for your Livermore office, you can count on us for fast, easy, and affordable charter bus rentals. We work with the largest network of buses in the country to get you the best vehicle for your trip—and the best price. Our team is available 365 days a year to help you with instant quotes and expert reservation support. Call us at 925-892-2380 to get your free, 30-second quote today!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Pleasanton Charter Bus Rental?
Many factors go into the cost of a charter bus rental in Pleasanton. Understanding these can help you plan your budget and get the most accurate quote for your trip. Here are the main things that affect pricing:
- Type of Vehicle: From large 56-passenger charter buses to smaller minibuses and sprinter vans, the type of vehicle you choose makes a big difference. Full-size charter buses typically cost more per day but are more efficient for large groups, while smaller vehicles have lower hourly rates but may not be as cost-effective for long trips.
- Duration of Rental: Charter buses are usually rented by the day (12-14 hours) or by the hour. Full-day rentals are often the best value for local trips, while hourly rentals might be better for short, few-hour trips. Multi-day and weekly rentals get special discounted rates.
- Mileage and Route: How far you travel matters. Many quotes include a set number of miles per day, with extra mileage charged beyond that. Point-to-point trips (shuttling from one location to another) can be priced differently than hourly charters with multiple stops.
- Time of Year and Day: Peak travel seasons, weekends, and holidays can have higher rates due to demand. Booking well in advance for popular dates helps lock in better prices.
- Additional Amenities: Features like WiFi, power outlets, entertainment systems, and ADA accessibility are usually included in modern buses but should be confirmed. Special requests or premium vehicles might add to the cost.
- Pickup and Drop-off Locations: Trips starting or ending outside the usual service area of the bus company may incur extra fees. Pleasanton is well within the Bay Area network, so this is rarely an issue here.
Our reservation specialists will help you understand all pricing factors for your specific trip. We provide clear, all-inclusive quotes with no hidden fees, so you can book with confidence. Call us anytime at 925-892-2380 to discuss your trip and get a customized quote!
How Much Does It Cost to Rent a Charter Bus for a Week?
Weekly charter bus rentals in Pleasanton typically range from $8,000 to $15,000, depending on the bus type, mileage, and services needed. These long-term rentals are great for multi-day tours, construction crew shuttles, or extended event transportation. Weekly rates offer significant discounts compared to daily rates, and our team will work with you to create a package that fits your schedule and budget. Call us at 925-892-2380 for a personalized weekly rental quote.
Sample Trip Pricing Examples
To give you a better idea of charter bus pricing in Pleasanton, here are some real-world examples from our past customers. These examples include actual rates and show how different trip details affect the final price.
Pleasanton High School Field Trip to Chabot Space & Science Center
A local high school in Pleasanton booked a 56-passenger charter bus for a full day to take 50 students and 6 chaperones to the Chabot Space & Science Center in Oakland. The trip was approximately 25 miles one-way, and the group spent 6 hours at the center before returning to Pleasanton.
The school booked the bus for a 12-hour rental to cover travel and time on-site. The base rate for the bus was $1,800 for the day, which included 150 miles of travel (25 miles x 2 + local driving). The school paid an additional $150 for 20 extra miles driven during local stops ($7.50 per mile), bringing the total to $1,950.
This charter bus rental included onboard WiFi, reclining seats, and a PA system, which the teacher used for announcements during the trip. The bus driver also helped with loading student luggage and equipment for the day.
This trip allowed the school to keep all students together on one bus, rather than splitting into multiple cars. It also gave the students a comfortable and educational travel experience, with the driver handling navigation and traffic.
Pleasanton Wedding Shuttle to The Barn at Wente Vineyards
A couple getting married in Pleasanton booked two 35-passenger minibuses to shuttle 70 guests from their hotel in Dublin to their wedding at The Barn at Wente Vineyards in Livermore. The wedding ceremony and reception lasted 5 hours, and the couple wanted continuous shuttle service for 3 hours before and after the event.
Each minibus was booked for an 8-hour rental at $1,600 per bus, totaling $3,200. The rate included 100 miles per bus, which was sufficient for the 15-mile round trip shuttle with multiple runs. The couple did not incur any extra mileage fees.
The minibuses arrived 3 hours before the ceremony to start shuttling guests from the hotel, with a driver stationed at each location to ensure smooth loading. After the reception, the shuttles ran continuously for 3 hours to return guests safely to their hotel.
The couple chose this shuttle option to provide safe transportation for guests who wanted to enjoy the bar at their wedding without worrying about driving. The drivers acted as designated drivers for the group, and the couple’s wedding party could relax and celebrate.
Pleasanton Corporate Shuttle for Safeway Headquarters
A tech company based in Pleasanton was launching a new employee shuttle program to bring staff from downtown San Francisco to their headquarters near Stoneridge Mall. They booked a 56-passenger charter bus for a daily 2-month commuter shuttle (Monday-Friday) during peak commute hours.
The company contracted the bus for a 4-hour daily rental (2 hours each way) at a rate of $350 per hour, totaling $1,400 per day. Over 40 workdays, the shuttle cost $56,000. The company negotiated a bulk mileage allowance of 500 miles per week, with no extra mileage fees incurred.
The shuttle ran every weekday morning at 6:30 am from a downtown SF pickup point, arriving at the Pleasanton office by 8:30 am. A return shuttle left the office at 5:30 pm, getting employees back to the city by 7:30 pm. The bus featured onboard WiFi, power outlets, and a work desk area, allowing employees to work during their commute.
This commuter shuttle program was part of the company’s green initiative to reduce single-occupancy vehicle commutes and provide a productive, comfortable travel option for employees. The drivers acted as shuttle coordinators, ensuring timely departures and arrivals.
Pleasanton Brewery Tour with Local Craft Beer Enthusiasts
A group of 25 craft beer enthusiasts in Pleasanton booked a 28-passenger minibus for a private brewery tour of the Tri-Valley area. Their itinerary included stops at Altamont Beer Works, Crooked Vine Brewing in Livermore, and The Hop Yard in Pleasanton. The tour was scheduled for 7 hours, from 1 pm to 8 pm, with a driver acting as the designated driver for the group.
The group rented the 28-passenger minibus at a rate of $420 per hour, totaling $2,940 for the day. The rate included 120 miles of travel, which covered the 40-mile round trip and local driving between breweries. The group did not incur any extra mileage fees.
The minibus was equipped with a premium sound system, LED lighting, and a mini-fridge, which the group used to store snacks and order drinks for the road. The driver followed the group’s custom itinerary, ensuring on-time arrivals and safe departures from each brewery.
This private brewery tour allowed the group to enjoy their craft beer tastings without worrying about driving or navigating between locations. The driver acted as the DD, and the group could fully relax and celebrate their passion for local brews.
